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CRM for schools and courses

Groups with seats and a waiting list, one-to-one lessons, a trial at your own price and passes. The AI receptionist books a child into a trial in a group of their age even at 23:40.

Get startedShow it on my data

€129 a month — the CRM and the AI receptionist, up to 6 teachers

  1. 09:00Groups: seats and the waiting list
  2. 13:30A pass for 8 lessons
  3. 18:00Enrol in the whole group
  4. 23:40
23:40A mother writes from the link in the school’s Instagram bio

Saturday · 11:00

Trial lesson · kids 7–12

Olena · assistant

Try it yourself

A day for schools and courses with Plugix CRM

An example, Plugix Demo · English school: three moments of an ordinary day. The business, people and prices are made up; this is how it looks in Plugix CRM, and all of it already works.

  1. Groups: seats and the waiting list

    Every group is a class with seats: how many are booked, how many are free and who is on the waiting list. When a seat frees up, the CRM moves the first one from the list in by itself.

    Group classes · Tuesday

    • 17:00A1 · kids 7–9 · Olena5 of 8 · 3 free
    • 18:30B1 · teens 13–16 · Taras10 of 10 · waiting list: 2
    • Sat 11:00Trial · kids 7–12 · Olena3 of 6 · 3 free

  2. A pass for 8 lessons

    A pass for 8 group lessons: the visit is paid with the pass in the booking, and the pass has one lesson less. That is the “Gift cards and passes” package.

    Pass

    2,400 ₴

    A pass for 8 group lessons · Sofiia, A1

    Paid5 of 8 leftValid 60 days

  3. Enrol in the whole group

    A new student for the whole term: one button in the group puts them into every coming class, and the CRM lists the dates with no seats separately.

    A1 · kids 7–9 · Tue/Thu 17:00

    Classes booked: 9

    These dates were skipped, no seats: Thu, 5 November

    Enrol in the whole group

What changes with Plugix CRM

  • A mother books, her son studies, and the group’s list mixes up the names.

    The booking has a “Student” field: the group shows the student and who booked. Two children of one parent take two separate seats.

  • Two parents want the last seat in a group at the same moment.

    The server takes the seat in one step: one parent gets it, and the AI tells the other at once that it was just taken and offers other classes.

  • A child’s trial is in a group, an adult’s is one-to-one, and every admin explains it their own way.

    A trial in a group is a class of its own with seats and your price; a one-to-one trial is an ordinary booking with a teacher. The AI offers exactly what your schedule has.

What you and your team see

More of the dashboard for schools and courses, on the same example. All of it already works.

An AI receptionist on your website

Answers your clients 24/7 and books them in — from the live prices and free times in your CRM.

Try it yourself

Plugix Demo · English school is made up, but the assistant is the one your business gets: prices and free times only from the data, a booking only after your “yes”. Nothing is kept or sent.

Plugix Demo · English schoolKyiv, 16 Obolonskyi Ave, office 204 · Mon–Fri 10:00–21:00, Sat 10:00–15:00

  • Takes prices and free times only from the CRM. What isn’t in the price list, it doesn’t make up.
  • Books only after the client has confirmed the service, day and time. By voice — after a spoken “yes”.
  • Won’t book two clients for the same time: the server checks it.

Limits for schools and courses

Never promises results, certificates or grades your FAQ doesn’t name. Asks a child’s age and level only to choose a group, and nothing else about the child. Never offers a class with no free seats itself: that one has only its waiting list.

The “School and courses” template from step one

The dashboard is created with categories and typical services at their usual durations. You set the prices: a service without a price stays hidden until you fill it in.

Trial lesson

  • Trial lesson1 h

Group lessons

  • Group lesson1 h / 1.5 h

One-to-one lessons

  • One-to-one lesson45 min / 1 h
  • Online lesson1 h

You can send your own price list as text or a photo: AI recognises the services and prices, and we check every price against the original. Whatever couldn’t be read stays empty — nothing is made up.

Plugix CRM pricing for schools and courses

It depends on your size: the number of teachers. Large: together with the AI receptionist; under it: the CRM alone. A month, one location.

  • up to 2 teachers€129a month with the AI receptionist · ≈€4 a dayCRM alone — €19
  • up to 6 teachers€129a month with the AI receptionist · ≈€4 a dayCRM alone — €49
  • up to 15 teachers€169a month with the AI receptionist · ≈€5 a dayCRM alone — €89
  • up to 30 teachers€209a month with the AI receptionist · ≈€6 a dayCRM alone — €129

Above 30: €129 plus €9 for every place above 30.

For comparison: a receptionist costs ≈29,900 ₴ a month with payroll tax (the work.ua median) and doesn’t work around the clock.

What you get in a day

  • A booking page with your price list and a QR code
  • The AI receptionist books 24/7 — on the booking page and in two channels of your choice
  • Every booking goes to the calendar and to your Telegram
  • Clients get a reminder the day before the visit
  • Your price list, teachers and schedule go in with the launch assistant; the team helps if you need it

€129 /mo

CRM + AI receptionist · up to 6 teachers · ≈€4 a day

CRM alone — €49

Get startedShow it on my data

No trial: before you pay you can see a demo on your own price list.

Terms: the bundle, locations, paying for a year, the launch
  • A place is a booking calendar in the CRM: a stylist, a teacher, a bay, a chair or a hall. We count the ones in use.
  • The bundle: the AI receptionist with the CRM in the set — the CRM for the typical size is already in the assistant's plan, a bigger size pays the difference at the CRM's list. The AI here is the Start plan: up to 1,500 conversations a month on the booking page and in two channels of your choice (the site, Telegram, Viber, WhatsApp); a third channel and more come with the “Social” package, €99 a month; bigger plans are on the main page.
  • For service booking, the 20% discount applies only to the CRM of each additional location, priced by its places. AI and packages are not discounted. With AI, 2–5 locations require at least the Business plan and 6–10 require Network, so the total can rise by more than the additional CRM charge.
  • A year in advance: 10 months instead of 12.
  • You launch by yourself: the launch assistant in your dashboard walks you through the setup in about 20 minutes, and the Plugix team helps if you need it. If you want the team with you, tick “A launch with the team” when you pay: the team gets in touch within working hours and sets everything up with you; a one-off €29 for the CRM alone paid monthly, at no extra charge in the bundle and on any annual plan. Without the box, nothing is added.
  • Before you pay, we show you the CRM on your own price list. You pay in advance for a month or a year, by card through a link.
  • Prices exclude VAT; VAT is added at checkout where it applies.

What’s inside

Beyond the calendar and booking, what else already works for schools and courses. The base is in the price above; the rest comes as packages you add when you need them.

  • Repeated and group bookingsEvery 1–4 weeks, up to 26 times, in one click; group classes with seats and a waiting list; each staff calendar syncs both ways with Google Calendar.in the base
  • The inbox with the AI receptionistThe site, Telegram, Viber and WhatsApp in one window; the AI answers from your price list, books right in the chat and hands anything tricky to a person.with the AI assistant
  • Moving inClients from CSV or Excel with no duplicates by phone, the price list from text or a photo, the history from another CRM. How the move goesin the base
  • “Social”a third channel and more in the inbox€99 a month
  • “Payments and receipts”a deposit at booking, paying for a visit by a link, Checkbox receipts€39 a month
  • “Gift cards and passes”gift cards, passes, promo codes€39 a month
  • “Bringing clients back”reviews and Google, “we miss you”, birthdays, a waiting list€59 a month
  • “Pay and materials”a rate or a percentage for staff, pay for the period, materials written off€39 a month
  • “Automation”“event → conditions → action” rules€39 a month
  • “PBX integration”Binotel, Ringostat, UniTalk, Phonet, Kyivstar, Asterisk€69 a month

Booking and calendar in detailAll packages

Frequently asked questions

Didn’t find the answer? Write to hello@plugix.ai.

Is the trial lesson a Plugix trial?

No. The trial lesson is your school’s offer to students: your service at your price, and the AI names only that. Plugix CRM itself has no trial period.

What if a class in the term has no seats left?

“Enrol in the whole group” takes a seat in every coming class and skips a full one, listing it under “These dates were skipped: no seats”.

Can we sell passes?

Yes, with the “Gift cards and passes” package: a pass for a number of lessons with a price and an expiry, and a visit is paid with the pass in the booking. The AI offers passes in the chat.

How do we set up a group for the term?

In “Group classes”: the teacher, the time and the number of seats, repeated weekly or every other week, up to 26 classes. The “Enrol in the whole group” button puts a student into the whole term. The launch assistant has a separate “Groups” step for a school.

Can we stay on our current booking software?

Plugix CRM replaces your current software entirely, and the AI receptionist works from its live prices and free times. Connecting the AI to other booking software is built for a client, by estimate. If you switch, clients can be uploaded from CSV: name, phone, Telegram, Instagram, notes, tags, birthday. There will be no duplicates by phone number.

We have several locations. Is that supported?

Yes. Each location has its own schedule, its own prices and its own teachers, and if someone works at two locations, travel time between bookings is taken into account.

Do we need a website?

No. Every business gets its own booking page with a QR code — for Instagram, Google Maps or your sign. If you have a site, the widget goes in with one line of code.

How do we sign in to the dashboard?

No passwords: a code in Telegram or a link by email. The dashboard is easy to use from a phone and installs as an app.

Can we take our data with us?

Yes, at any time: clients and all bookings export to CSV for Excel or Google Sheets.

Other industries in Plugix CRM

We’ll show you Plugix CRM for schools and courses on your own data

Leave your phone or Telegram — we’ll write within 15 minutes during working hours, name the price for your size and show you the dashboard on your own price list.